Operational and Public Policy of Mekomot Slovakia, o.z.
1. Purpose of the Document
This policy establishes the fundamental rules for the operation and public communication of the civic association Mekomot Slovakia, o.z. The aim is to ensure transparency, legal accountability, and the protection of personal data in accordance with current legislation.
2. Political Neutrality
Mekomot Slovakia, o.z. is an apolitical and politically neutral civic association.
The association does not participate in political campaigns and does not comment on the activities of political parties, movements, or politicians.
The organisation does not express opinions on international political conflicts or foreign government decisions.
Cooperation with state institutions, local governments, or foreign organisations is strictly limited to cultural, historical, and educational purposes.
3. Transparency
The association maintains its accounting in accordance with applicable legal regulations (including Act No. 431/2002 Coll. on Accounting).
Financial statements and the annual accounts are deposited in the Register of Financial Statements (RÚZ) in the manner prescribed for the respective type of non-profit accounting entity.
The association may voluntarily publish annual overviews of its activities, financial management, and the use of donations (for example, on its website or in public reports).
The association enters into partnerships and collaborations exclusively in accordance with its apolitical and cultural mission.
4. GDPR and Personal Data Protection
4.1 Data Controller
The Data Controller of personal data is Mekomot Slovakia, o.z. (as the organiser of activities, communication, and the registry of donations/membership).
4.2 Scope of Processed Data
First name and surname.
Contact details (e-mail, telephone).
Data related to a donation or participation in activities (e.g., date, amount, note).
In the case of payments: technical data necessary to confirm the payment (detailed payment data is primarily processed by the payment service provider/bank).
4.3 Purpose of Processing
Registry of donors and members.
Communication with volunteers and donors.
Fulfilment of legal obligations (accounting, tax obligations, reporting, should such an obligation arise).
4.4 Legal Basis for Processing
Processing is lawful under Article 6(1) of the GDPR if at least one of the following conditions is met:
a) Consent of the data subject (e.g., for a newsletter).
b) Fulfilment of a legal obligation to which the controller is subject (e.g., accounting).
c) Legitimate interest (e.g., fraud prevention, security, protection of legal claims).
(Full text: Regulation (EU) 2016/679 of the European Parliament and of the Council – eur-lex.europa.eu)
4.5 Third Parties (Payments, Banks, Services)
When processing payments and donations, the association utilises third-party services, such as PayPal, Stripe, Wise, or banking institutions. Depending on the specific service, these entities may act as data processors or independent data controllers. We recommend reviewing their privacy policies and data processing terms.
4.6 Data Retention Period
Accounting documents and donation records: retained according to statutory periods (typically 10 years).
E-mail communication: retained as appropriate for the purpose (generally for a maximum of 3 years unless required longer).
Data processed on the basis of consent: retained until the consent is withdrawn.
4.7 Rights of Data Subjects
Data subjects have the right to access their data, the right to rectification, erasure, restriction of processing, data portability, as well as the right to object and lodge a complaint with the Office for Personal Data Protection of the Slovak Republic.
5. Public Communication
Public communication (website, social networks, media) focuses on cultural, historical, and educational topics.
The association does not provide political commentary or partisan statements.
External statements (press, media, official statements) must be in accordance with the association’s mission and this document.
6. Accountability and Control
This policy is binding for all members and representatives of the association.
The document is reviewed at least once a year or upon relevant legislative or organisational changes.
A breach of this policy may lead to the termination of membership or cooperation.
7. Effectiveness
This Operational and Public Policy enters into force on 27 September 2025 and is publicly available on the association’s website.
Updated: 17 October 2025
